Flowserve Corporation Executive Officer Administrative Assistant in IRVING, Texas

Company Overview:

Flowserve is the recognized world leader in supplying pumps, valves, seals, automation, and services to the power, oil, gas, chemical, and other industries. With more than 18,000 employees in more than 55 countries, we combine our global reach with a local presence.

Position Description:

Job Summary

This position will execute projects and administrative responsibilities for Senior Executive Leadership Team members - Chief Legal Officer and two Vice Presidents of Legal. The incumbent will perform specialized and general administrative duties and work in collaboration with fellow administrative support professionals. The incumbent is expected to consistently demonstrate a professional demeanor, respond effectively, even under pressure, and be service oriented, actively seeking ways to help peers and leaders.

Job Duties

  • Respond to inquiries and provide information requiring thorough knowledge of all areas reporting to Legal Executives and their business.

  • Independently resolves routine and most non-routine questions and problems and the ability to work with ambiguity.

  • Composes non-routine or complex correspondence to respond to requests, explain information, or provide factual information

  • Provides backup support for the CEO and other executive administrative staff

  • Participates as a collaborative member of the administrative support team and contributes to a positive team culture as well as best practices sharing.

  • Manages executive’s calendar to ensure all scheduled meetings are met, including a smooth transition between appointments; makes judgment calls on calendar prioritization

  • Creates agendas and prepares meeting materials

  • Organizes recurring staff meetings (on and off site), prepares agendas, arranges meeting facilities, and coordinates logistics

  • Completes special projects requiring moderately complex research and analysis

  • Resolves administrative issues by coordinating preparation of reports, analyzing data, and identifying solutions

  • Identifies and implements process improvements within the administrative function

  • Prepares high-quality, professional presentations utilizing Microsoft PowerPoint

  • Takes initiative to foresee challenges and actively seeks/provides effective solutions

  • Ensures timely preparation, processing, and auditing of vendor invoices and complex expense reports

  • Plans and assists with conference room reservations, confirming IT needs, conferencing, catering, etc.

  • Coordinates efficient and cost-effective travel arrangements (domestic and international), including flights, ground transportation, hotel accommodations, Visa requirements, and security procedures

  • Support the Board of Directors including coordinating travel, logistics, agendas, materials, and expense reporting.

Position Requirements:

Requirements:

  • HS Diploma and 8+ yrs of relevant experience required. Bachelor’s degree preferred.

  • Requires 5+ years’ experience supporting multiple executives including the company's Legal Department and Board of Directors.

  • Must be proficient/expert in MS Word, Excel, PowerPoint and Outlook

  • Ability to pull reports from various systems, consolidate and provide insight on data

  • Professional executive presence and demeanor with the ability to be assertive while tactful

  • Ability to prioritize and manage multiple tasks simultaneously and under pressure

  • Ability to handle highly sensitive and confidential information.

  • Must have excellent prioritizing and time-management skills

  • Ability to collaborate with leaders and other administrative professionals across the organization.

  • Flexibility for occasional overtime and addressing after-hours calls

  • Must be able to take initiative and demonstrate sound decision-making with minimal supervision.

Job Posting/Business Card Title:

Executive Officer Administrative Assistant

Percentage of Approximate Travel Required:

5%

Primary Posting Location:

IRVING, Texas US

Job Posting Category:

Administration

Country:

United States of America

Employment Type:

Full time

Relocation Eligible:

No

Auto req ID:

42666BR

Preferences:

NA

42666BR